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Graduate Program Information
Department of Electrical and Computer Engineering
University of Illinois at Chicago


A Guide to the ECE Ph.D. Graduation Procedure and Requirements

  1. Select an advisor (with his/her consent) for your thesis work. The thesis advisor does not need to be the one to whom you were originally assigned upon entering the graduate program. Any departmental faculty at the rank of Assistant, Associate, or Full Professor may act as an advisor.

  2. Pass the written Ph.D. Qualifying Examination.

  3. Clearly identify a dissertation area and in consultation with your advisor select a committee. Your advisor will obtain their approval. Provide the committee with a copy of your dissertation prospectus and with your advisor arrange a mutually acceptable date for your Preliminary Oral Examination. Your advisor must submit the Committee Recommendation Form to the Graduate Coordinator (1020 SEO) at least three weeks prior to the scheduled examination date; he/she will forward it to the Graduate College.

  4. The Graduate College will return an Examination Report form to the student affairs office and will send letters through the Graduate Coordinator for your committee members. After the examination, your advisor will return the completed Examination Report to the Coordinator who will forward it to the Graduate College.

  5. Under the advisor's direction, complete your dissertation, registering for at least 48 (56) hours of ECE 599 if you have (do not have) a prior Master's degree. (See dissertation guidelines in the

    Graduate College Thesis Manual available from the Graduate College.) If you are required to maintain a minimum number of hours of course work, you may register for more hours of ECE 599 but a maximum of 48/56 will be credited toward your degree. Consult the UIC graduate catalog for regulations on continuous registration. It is strongly recommended that you keep your entire committee appraised of your progress, and consult them periodically for guidance in their areas of specialization related to your dissertation research.

  6. When your dissertation is completed, provide your committee with a copy of your dissertation and arrange a mutually acceptable date for your Ph.D. dissertation defense. Your advisor must submit the Committee Recommendation form and current curriculum vitae of the outside member (if the member is from outside UIC) to the Coordinator at least three to four weeks prior to the scheduled examination date; he/she will forward it to the Graduate College.

  7. The Graduate College will return an Examination Report form and two Thesis Certificates of Approval forms to the Graduate Coordinator with letters for your committee members. After the examination your advisor will return the completed Thesis Certificate of Approval forms and the Examination Report to the Coordinator who will get the signatures from the head of the department and return them to you.

  8. After your thesis has been defended and approved by the committee, it must be submitted to the student affairs office for final format approval. The office will review the format and notify you of any needed corrections. Please note that the Graduate College is quite rigorous in its check of the format. Students are strongly advised to follow the guidelines in the Graduate College Thesis Manual.

  9. On the assumption that you will complete all your requirements by the end of the semester, complete the [[http://grad.uic.edu/cms/?pid=1000030][Apply to Graduate/Pending Degree List]](Graduation Request form) and the Ph.D. Graduation Checklist.

  10. Make an appointment with your advisor and bring the completed forms. Request your advisor to obtain your file from the Graduate Coordinator. At this meeting, it is your responsibility to demonstrate to your advisor that you have completed all of the requirements necessary for your graduation, pending successful completion of work in progress. If there are any remaining petitions to file, such as a request for an extension of the time limit for graduation or transfer credits, this is the time to file them. Obtain your advisor's signature on the Apply to Graduate/Pending Degree List and on the Ph.D. Graduation Checklist.

  11. Submit the Apply to Graduate/Pending Degree List, and the Ph.D. Graduation Checklist to the Student Affairs Office (1020 SEO) by the published deadline. Apply to Graduate/Pending Degree List will be forwarded to the Graduate College by the Student Affairs Office. The Ph.D. Graduation Checklist will be retained in your file.

  12. Submit the Apply to Graduate/Pending Degree List form to the Student Affairs Office by Friday of the eighth week of classes. The Graduate College is very strict about this deadline; if the form is not submitted by that date, you will not graduate that semester. Please consult the current timetable for any changes in these deadlines. It is your responsibility to know the Graduate College deadlines, which are published each semester in the timetable.

  13. Deadline for submitting defended and formats approved Ph.D. dissertation to the Graduate College is Friday of the tenth week of classes. Schedule to defend your dissertation a week prior to this deadline, so that you have ample time for format check and last minute changes. At that time you must also provide the department with a copy of your dissertation. Please consult the current timetable for any changes in these deadlines. It is your responsibility to know the Graduate College deadlines, which are published each semester in the timetable.

  14. Contact the Graduate Coordinator at Student Affairs Office (Room 1020 SEO), call at 312.413.2291, 312.996.4325 or email at grad-info@ece.uic.edu, during the last two weeks of classes to see if there are any remaining difficulties with your graduation forms. It is your responsibility to contact the Graduate Coordinator; this is an extremely busy period and he/she will not have the time to search you out.


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Topic revision: r2 - 2010-07-08 - 15:28:29 - Main.awu5
 
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