PhD Graduation Procedure and Requirements


  1. Select an advisor (with his/her consent) for your thesis work. The thesis advisor does not need to be the one to whom you were originally assigned upon entering the graduate program. Any departmental faculty at the rank of Assistant, Associate, or Full Professor may act as an advisor.

  2. Pass the written PhD Qualifying Examination.

  3. Clearly identify a dissertation area and in consultation with your advisor select a committee. Your advisor will obtain their approval. Provide the committee with a copy of your dissertation prospectus and with your advisor arrange a mutually acceptable date for your Preliminary Oral Examination. Your advisor must submit the Committee Recommendation Form to the Graduate Coordinator at least three to four weeks prior to the scheduled examination date; the Graduate Coordinator will forward it to the Graduate College. The preliminary exam must take place at least one calendar year before the defense.

  4. The Graduate College will return an Examination Report to the student affairs office and will send letters through the Graduate Coordinator for your committee members. After the examination, your advisor will return the completed Examination Report to the Graduate Coordinator who will forward it to the Graduate College.

  5. Under the advisor's direction, complete your dissertation, registering for at least 48 hours of ECE 599 (56 hours if admitted to the direct PhD program). See dissertation guidelines in the Graduate College Thesis Manual available from the Graduate College. If you are required to maintain a minimum number of hours of course work, you may register for more hours of ECE 599 but a maximum of 48 (or 56) will be credited toward your degree. Consult the UIC Graduate Catalog for regulations on continuous registration. It is strongly recommended that you keep your entire committee apprised of your progress, and consult them periodically for guidance in their areas of specialization related to your dissertation research.

  6. When your dissertation is completed, provide your committee with a copy of your dissertation and arrange a mutually acceptable date for your PhD dissertation defense. Your advisor must submit the Committee Recommendation Form and current curriculum vitae of the outside member (if the member is from outside UIC) to the Graduate Coordinator at least three to four weeks prior to the scheduled examination date; the Graduate Coordinator will forward it to the Graduate College. The final defense must take place at least one calendar year after the preliminary exam.

  7. The Graduate College will return an Examination Report form to the Graduate Coordinator with letters for your committee members. After the examination your advisor will return the completed Examination Report to the Graduate Coordinator.

  8. After your thesis has been defended and approved by the committee, it must be submitted to the Graduate Coordinator for final format approval. The office will review the format and notify you of any needed corrections. Please note that the Graduate College is quite rigorous in its check of the format. Students are strongly advised to follow the guidelines in the Graduate College Thesis Manual.

  9. On the assumption that you will complete all your requirements by the end of the semester, complete the online Intent to Graduate (Student should go to the University portal, https://my.uic.edu), the PhD Graduation Checklist and PhD Survey Form.

  10. Submit the online Intent to Graduate by the third week of the semester (second week in summer). The Graduate College is very strict about this deadline; if the form is not submitted by that date, you will not graduate that semester. Please consult the Academic Calendar for any changes in these deadlines. It is your responsibility to know the Graduate College deadlines, which are published each semester on the Graduate College web site.

  11. Make an appointment with your advisor and bring the completed forms. At this meeting, it is your responsibility to demonstrate to your advisor that you have completed all of the requirements necessary for your graduation, pending successful completion of work in progress. If there are any remaining petitions to file, such as a request for an extension of the time limit for graduation or transfer credits, this is the time to file them. Obtain your advisor's signature on the PhD Graduation Checklist.

  12. Deadline for submitting defended and formats approved PhD dissertation to the Graduate College is Friday of the tenth week of classes. Schedule to defend your dissertation one week prior to this deadline, so that you have ample time for format check and last minute changes. At that time you must also provide the department with a copy of your dissertation. Please consult the Academic Calendar for any changes in these deadlines. It is your responsibility to know the Graduate College deadlines, which are published each semester on the Graduate College web site.

  13. Submit the PhD Graduation Checklistand PhD Survey Form to the Graduate Coordinator by the thesis deadline. The PhD Graduation Checklist and PhD Survey Form will be retained in your file.

  14. Submit the following to the Graduate College by the published deadline: Dissertation Publishing Agreement and Survey of Earned Doctorates. See the Graduate College web page for details.

  15. Return all borrowed equipment and keys to Room 1020.

  16. Contact the Graduate Coordinator during the last two weeks of classes to see if there are any remaining difficulties with your graduation forms. It is your responsibility to contact the Graduate Coordinator; this is an extremely busy period and he/she will not have the time to follow up with you if there are any pending matters.


 
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